For EU importers: check supplier geolocation before you submit

If you are the first to place coffee, cocoa, palm oil, soya, cattle products, wood or rubber products on the EU market, you are usually the operator (Regulation (EU) 2023/1115, Art. 2(15)) and if you are established in the EU buying from a supplier outside it, you are deemed to be (Regulation (EU) 2023/1115, Art. 7). The operator submits the due diligence statement, with the geolocation of every plot the commodities came from (Regulation (EU) 2023/1115, Art. 9(1)(d)), and assumes responsibility for the product's compliance by doing so (Regulation (EU) 2023/1115, Art. 4(3)).

The geolocation almost never starts with you. It arrives from suppliers, in whatever format their tools produce, and it is your name on the statement.

Checking a supplier file (free)

1. Check each file as it arrives. Drop it on the checker. It is read in your browser; supplier data is not uploaded to us or anyone else.
2. Send back what only they can fix. Missing plots, points that should be polygons, rounded coordinates: the report says exactly which plots and why, with a link to an explanation your supplier can read.
3. Fix what you safely can. Closing rings, quoted areas, property names, duplicate points: one click, recorded in the change log.
4. Keep the record. The PDF report (Starter and above) ties the file's hash to the findings and the rule set it was checked against.

Common in importers' files

• Several suppliers' files for one statement adding up to more than 25 MB; see the 25 MB limit.
• The same plot declared by two suppliers, Two plots in this file overlap or are identical (PLAUS-002).
• Files that look fine but put plots in the sea, Longitude and latitude look swapped (COORD-003).

With a paid plan

• Collect from suppliers (Team). Send each supplier an upload link: they send plots, answer a declaration and attach documents, without an account. Files are checked as they arrive, and plots declared by two suppliers are flagged across your whole supply.
• Keep the due diligence record (Starter). Products, supplier documents with expiry dates and risk assessments to Article 10, with a readiness view of what each product still needs, kept for the five years the regulation asks for.
• Watch for deforestation (Team). Every plot is checked against the EU's 2020 forest map and tree cover loss since, and watched for new deforestation alerts every week.
• File the statement (Starter). Submit the due diligence statement to the EU Information System from a saved project and keep its reference number with it.
• Work as a team (Team). Five seats, so purchasing and compliance see the same projects.

Starter and Team come with a 14-day free trial, no card needed. See pricing.